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Club Toolkit


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This toolkit is a collection of documents, articles and information designed to provide individuals and programs with the resources necessary for building and managing a soccer program in South Texas. Through our mission and programming, South Texas Youth Soccer seeks to promote organized player opportunities at all levels for a diverse membership across our Association. To assist both our current and future members we have created this resource, the Club Toolkit, and we invite you to implement one or more of these ideas if any are missing from the structure of your organization.

We recognize that healthy clubs need to manage a wide range of functions and without good programs many players and coaches may leave or perhaps never consider even playing the sport. Clubs have the tremendous responsibility to create the best possible environment for their players, parents, officials and coaches. Some of these tasks may include handling money, hiring or firing personnel, understanding how to file taxes, and ensuring that practices and games are carried out with safe fields and appropriately- registered players and coaches. We realize that this can be a daunting endeavor and have put together this information to help you be successful. Below are links to several websites and documents that will assist with your club’s administration and help you meet the challenges of starting and/or operating a successful club in South Texas.



State Resources

Texas Association of Nonprofit Organizations

Texas Nonprofit Organizations Secretary of State Resource Page

Articles of Incorporation State of Texas Guide


IRS Forms

IRS Application for Recognition of Exemption



Articles of Incorporation Form


Initial Organizational Minutes

Standard Agenda Template



Conflict of Interest

Document Retention and Destruction


Financial Policies- From Iowa Youth Soccer




Creating an Organizational Structure


Board of Directors

Board Roles and Responsibilities

Stanford Business Review Survey and Recommendations for Best Practices

Sample Board Roles & Descriptions

Board Principles Workbook

Developing Board Policies- From Indiana Youth Soccer

Board Member Agreement- From Iowa Youth Soccer


Board Meetings

Chairperson’s Checklist for Great Meetings

Minute Guidelines

Board Meeting Evaluation



Board Source

US Youth Soccer Toolkit for Membership

Top 10 Ted Talks for Nonprofit Leaders

Tampa Bay Nonprofit Leadership Center


If you have any questions about building community partnerships and/or connecting your club to STYSA please contact our State Office at (512) 272-4553



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15209 U.S. 290   Manor, TX 78653    t: 512-272-4553    f: 512-272-5167
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