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Governing Board Meeting (GBM)

 

STYSA CONSTITUTION ARTICLE IX - GOVERNING BOARD

1.16. GOVERNING BOARD. STYSA shall be governed by a Governing Board. Each member association of the South Texas Youth Soccer Association shall elect or appoint one or more persons to represent said member association on the Governing Board each year.

1.17. GENERAL POWERS. The Governing Board shall transact all business of STYSA and shall have the power to enforce the laws of the game, the rules of the United States Youth Soccer Association and the Constitution, By-Laws, Rules and Procedures of STYSA. It shall have the power to settle all disputes not pertaining to the Discipline, Protest and Grievance Procedures. It shall approve the Annual Budget, including Program Fees, at the winter meeting and the STYSA Treasurer shall provide to the Governing Board the details of all amendments to the annual budget approved by the Executive Committee at the Governing Board meeting next following the date of each amendment. (Added 2.22.2015)

STYSA CONSTITUTION ARTICLE X - MEETINGS

1.18. REGULAR MEETINGS. The regular meetings of the STYSA Governing Board shall be held twice yearly in accordance with the STYSA Perpetual Calendar.

1.19. SPECIAL MEETINGS. Special meetings of the Governing Board may be held at the discretion of the President at the time and place designated by the President or may be called by a written request to the secretary signed by the Governing Board members representing a majority of the voting power.

1.20. ORDER OF BUSINESS. The order of business for regular meetings shall be as follows:

  1. Roll call and vote accreditation
  2. Motions to Reinstate
  3. Approve minutes of last meeting
  4. Unfinished business
  5. Financial and budget review and approval
  6. Amendments to Constitution, if any
  7. Amendments to By-Laws, if any
  8. Amendments to Rules and Procedures, if any
  9. Reports from Standing Committees
  10. Reports from Officers
  11. Election of officers at first meeting of calendar year
  12. New Business
  13. Adjournment

 

1.21. ROBERT’S RULES OF ORDER. All other aspects of the meetings of STYSA shall be conducted in accordance with Robert’s Rules of Order, latest edition.

 

STYSA BYLAWS ARTICLE II - VOTING

2.3.    VOTING POWERS

2.3.1.    MEMBER ASSOCIATIONS.  The number of votes which each member association will have shall be determined as follows, based on the most current paid registration figures as provided by the STYSA Registrar to the Executive Committee no earlier than 14 days before and no later than 10 days prior to any STYSA General Meeting. (Changed 7.21.13)

Under 1,000 players  ------------------- 1 vote

1,001 - 2,000 players  ------------------ 2 votes

2,001 - 3,000 players  ------------------ 3 votes

3,001 - 4,000 players  ------------------ 4 votes

4,001 - 5,000 players  ------------------ 5 votes

5,001 - 6,000 players  ------------------ 6 votes

more than 6,000 players  -------------- 7 votes

* (Except for associate members - See Constitution, Article VI)

2.3.2.    INDIVIDUAL MEMBERS.  Individual members shall have no vote.

2.4.    METHOD OF VOTING.  One or more member association representatives shall cast the member’s votes based on the preceding schedule.  The method whereby votes are cast shall be at the discretion of each member association.  Unless the STYSA Secretary is notified in writing by the member association President or Secretary of which individual(s) shall represent a member and the number of votes which the individual(s) is entitled to cast at the Governing Board meeting, then all votes on behalf of each member association will be cast by the chief executive officer or the highest ranking elected officer of that member association in attendance.  Such written notification must be made at least ten (10) days prior to the Governing Board meeting at which the votes are to be cast.  No STYSA officer may cast votes for a member association at a Governing Board meeting.

2.5.    QUORUM

2.5.1. GOVERNING BOARD MEETINGS.  A majority of the voting power of the Governing Board members which are in good standing shall constitute a quorum at all meetings of the Governing Board.

2.5.2. OTHER MEETINGS AND GROUPS.  A majority of the members of any committee or group shall constitute a quorum at such meetings.

2.5.3. LOSS OF QUORUM.  The members present at any duly organized meeting may continue to transact business until adjournment, even though enough members leave which creates less than a quorum.

2.6.    MAJORITY VOTE.  A majority of votes represented shall decide all questions unless specifically provided otherwise.

2.7.    GOOD STANDING.  To vote, a member must be in good standing.

2.8.    PROXY.  Votes to which a member association is entitled may be cast by a proxy.  To be valid, a proxy must:

2.8.1. be in writing,

2.8.2. be signed by the chief executive officer and one other elected officer of the member association,

2.8.3. be specific as to issues upon which it may be exercised,
 
2.8.4. designate by name, the individual(s) who is entitled to exercise the proxy,
 
2.8.5. be presented to the STYSA Secretary before the beginning of the meeting.
 

A proxy may not be cast for any member association not in attendance at the previous Governing Board meeting.  Votes cast by proxy do not fulfill the requirements for attendance by a member association as required in Paragraph 1.12 of the STYSA Constitution.

 

 
 
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