Summer 2025 MEETING DETAILS
Join STX Youth Soccer this summer!
August 1 – 3, 2025
LOCATION: Kalahari Resort & Conventions – Round Rock
3001 Kalahari Blvd. Round Rock, TX 78665
REGISTRATION
GotSport Electronic Registration Form (Member Associations & Clubs) – STILL AVAILABLE!
- Registration increased to $40 per attendee starting July 11th
ACCOMMODATIONS
How to Still Book a Room At The Hotel
Rate: Was $229 a night for a Double Queen & Sofa Room – Now the Hotel Regular Summer Rate!
Attendee Room Rate Deadline (Book/Modify/Cancel): Was on Friday, July 11th
STX Special Discounted Resort Fee ($15 per day – Reduced from $45 per day), Complimentary Self-Parking, Internet & Fitness Center
MEETING DETAILS
This summer we aim to help support our coaches with workshop tracks and topics to help with professional development within your Member Association & Club.
IMPORTANT MEETING NOTES
- Program Book – There WILL NOT be an official printed book with Officer Reports this summer! We WILL provide physical printed copies of the Symposium Schedule, Agenda, Vote Certification, Financial Reports & Rule Proposals.
- Virtual Zoom Meeting Now Available – Voting during the Sunday Business Meeting will not be made available electronically via Zoom. Voting and attendance will only qualify in-person.
- Rule Proposals – All 14 Rule Change Proposals under consideration with the Rules Committee’s & Executive Committee’s recommendations are found on the Rule Change Proposal Webpage including a new policy of the Presentation of Rule Changes at GBMs.
LINEUP LISTING
Weekend Outline
Friday 8/1
Join us with an evening session with Santo Rivas from U.S. Soccer (Coach Educator) on the Importance of Club Technical Leadership & the U.S. Soccer CTL License Pathway.
Afterwards, please join us for our Member Clubs Social & Vendor Exhibition Sponsored by GotSport!
Saturday 8/2
Workshop breakouts under tracked topics, including:
- Ben Bartlett – U.S. Soccer Pro Educator
- Dan Pullen – Players Health
- Registrar training with GotSport
- Lisa Moore – Perry Weather
- Keith Johnson – Adaptive Soccer Opportunities
- South Texas Soccer Referees
2026 FIRST TIME ASSIGNOR LICENSE COURSE – AUSTIN (ROUND ROCK) 08.02.2025
2026 ASSIGNOR RECERTIFICATION LICENSE COURSE – AUSTIN (ROUND ROCK) 08.02.2025
- South Texas Technical Staff
- South Texas Competitions Staff
- South Texas Treasurer with a future budget outline
- District Meetings
- Proposed Rule Changes Review
- Vendor Showcase
- Players Health’s People of the Year Luncheon *Additional Registration fee for luncheon included in the Registration Form
Rule Proposals
14 Rule Change Proposals were submitting for this summer. A full listing of all rules under consideration with the Rules Committee’s & Executive Committee’s recommendations are found on the Rule Change Proposal Webpage
Sunday 8/3
Governing Board Meeting
NOTICES
- 30 Day Notice: Sent on July 4th
- 10 Day Notice: Sent on July 24th
VENDORS IN ATTENDANCE
CONSTITUTION
ARTICLE IX – GOVERNING BOARD
1.16. GOVERNING BOARD. South Texas Youth Soccer shall be governed by a Governing Board. Each member association of the South Texas Youth Soccer Association shall elect or appoint one or more persons to represent said member association on the Governing Board each year.
1.17. GENERAL POWERS. The Governing Board shall transact all business of South Texas Youth Soccer and shall have the power to enforce the laws of the game, the rules of the United States Youth Soccer Association and the Constitution, By-Laws, Rules and Procedures of South Texas Youth Soccer. It shall have the power to settle all disputes not pertaining to the Discipline, Protest and Grievance Procedures. It shall approve the Annual Budget, including Program Fees, at the winter meeting and the South Texas Youth Soccer Treasurer shall provide to the Governing Board the details of all amendments to the annual budget approved by the Executive Committee at the Governing Board meeting next following the date of each amendment. (Added 2.22.2015)
ARTICLE X – MEETINGS
1.18. REGULAR MEETINGS. The regular meetings of the South Texas Youth Soccer Governing Board shall be held twice yearly in accordance with the South Texas Youth Soccer Perpetual Calendar.
1.19. SPECIAL MEETINGS. Special meetings of the Governing Board may be held at the discretion of the President at the time and place designated by the President or may be called by a written request to the secretary signed by the Governing Board members representing a majority of the voting power.
1.20. ORDER OF BUSINESS. The order of business for regular meetings shall be as follows:
- Roll call and vote accreditation
- Motions to Reinstate
- Approve minutes of last meeting
- Unfinished business
- Financial and budget review and approval
- Amendments to Constitution, if any
- Amendments to By-Laws, if any
- Amendments to Rules and Procedures, if any
- Reports from Standing Committees
- Reports from Officers
- Election of officers at first meeting of calendar year
- New Business
- Adjournment
1.21. ROBERT’S RULES OF ORDER. All other aspects of the meetings of South Texas Youth Soccer shall be conducted in accordance with Robert’s Rules of Order, latest edition.
BYLAWS
ARTICLE II – VOTING
2.3. VOTING POWERS
2.3.1. MEMBER ASSOCIATIONS. The number of votes which each member association will have shall be determined as follows, based on the most current paid registration figures as provided by the South Texas Youth Soccer Registrar to the Executive Committee no earlier than 14 days before and no later than 10 days prior to any South Texas Youth Soccer General Meeting. (Changed 7.21.13)
- Under 1,000 players = 1 vote
- 1,001 – 2,000 players = 2 votes
- 2,001 – 3,000 players = 3 votes
- 3,001 – 4,000 players = 4 votes
- 4,001 – 5,000 players = 5 votes
- 5,001 – 6,000 players = 6 votes
- More than 6,000 players = 7 votes
(Except for associate members – See Constitution, Article VI)
2.3.2. INDIVIDUAL MEMBERS. Individual members shall have no vote
2.4. METHOD OF VOTING. One or more member association representatives shall cast the member’s votes based on the preceding schedule. The method whereby votes are cast shall be at the discretion of each member association. Unless the STYSA Secretary is notified in writing by the member association President or Secretary of which individual(s) shall represent a member and the number of votes which the individual(s) is entitled to cast at the Governing Board meeting, then all votes on behalf of each member association will be cast by the chief executive officer or the highest ranking elected officer of that member association in attendance. Such written notification must be made at least ten (10) days prior to the Governing Board meeting at which the votes are to be cast. No STYSA officer may cast votes for a member association at a Governing Board meeting.