permission to travel

Teams traveling to US Youth Soccer (USYS) sanctioned tournaments and events outside of South Texas must submit an Travel request through GotSport prior to traveling / participating.


How to Submit

Teams in GotSport may have their Club Admins, Coaches or Managers submit their Travel Requests using the GotSport "FORMS" - Permission to Travel Form.

How to Submit as a Coach or Team Manager *Updated 5/17/22

  1. Log into GotSport
  2. Click Dashboard
  3. Click "FORMS"
  4. Select "Permission to Travel Form" and fill out as below:
    Full Team Name, Tournament/Showcase (Name, Dates, & State) & if any Guest Players (Including Club Pass Players)
  5. Full Names & Player ID #'s are required for any *Guest Players
    *Guest Players must be registered to current STX Youth Soccer Team for eligibility
    STX Youth Soccer cannot approve a team's travel with Guest Players not registered with STX or that are registered to another youth soccer organization (US Club, USSSA, AYSO etc.).
  6. Once approved (or denied) a notification email from GotSport will be sent to the submitter
  7. The Permission to Travel Form will now be able to view/download by selecting the (...) to the right of the submitters form request

How to Submit as Club Admin *Updated 5/17/22

  1. Log into GotSport
  2. Click Dashboard
  3. Click Affiliations
  4. Under South Texas Youth Soccer, there will be a blue button labeled "Available Forms"
  5. Select "Permission to Travel Form" and fill out as below:
    Full Team Name, Tournament/Showcase (Name, Dates, & State) & if any Guest Players (Including Club Pass Players)
  6. Full Names & Player ID #'s are required for any *Guest Players
    *Guest Players must be registered to current STX Youth Soccer Team for eligibility
    STX Youth Soccer cannot approve a team's travel with Guest Players not registered with STX or that are registered to another youth soccer organization (US Club, USSSA, AYSO etc.).
  7. Once approved (or denied) a notification email from GotSport will be sent to the submitter
  8. The Permission to Travel Form will now be able to view/download by selecting the (...) to the right of the submitters form request

Please contact Noah Taylor for any questions regarding the Permission to Travel Form

*It is the responsibility of the team, coach, and manager to comply with the rules and guidelines of South Texas Youth Soccer, US Youth Soccer, the US Soccer Federation, or those of the State Association or Tournament to which you are traveling. Failure to comply with the published rules and guidelines may result in sanctions, fines or both being assessed to the team, players and/or team officials.

Why is there Travel Permission form for out of state events?

The purpose of the Travel Permission form is to extend coverage to any South Texas registered team that chooses to play in a US Youth Soccer (USYS) sanctioned tournament outside of South Texas.

If a team is playing in a South Texas sanctioned event, the team and players are automatically covered and do not need to submit a Travel request. A team that plays without an approved Travel form risks the team and players playing with no coverage under the South Texas insurance policy.

Non-USYS Sanctioned Events

South Texas provided liability and player accident insurance is not in effect for teams, players, or coaches traveling to or participating in non-USYS sanctioned tournaments, games, or events (i.e. US Club, AYSO, SAY, etc.) It is the responsibility of the Coach or Manager to advise the players and their parents that South Texas insurance is not in effect for these types of tournaments, games, or events.

Foreign Travel

The eTravel Notification process is not applicable for travel outside of the United States (including Canada and Mexico). Travel to events, tournaments, or games outside of the United States requires that the standard Application for Foreign Travel be submitted to the State Office at least 6 weeks prior to the date of departure to allow sufficient time for processing and receiving approval by the US Soccer Federation.

Note: The US Soccer Federation does NOT notify the State Office when, or if, a request for foreign travel is approved or denied and it is the responsibility of the Coach or Manager to follow-up and make sure that they have all the proper approvals in hand prior to leaving the country.